From DOA Regarding President Obama's Visit on Monday

Wisconsin Department of
ADMINISTRATION

November 2, 2012

Good afternoon,

President Barack Obama will be speaking in Madison on Monday, November 5. The event is planned downtown on Martin Luther King, Jr. Boulevard from between 10-11 a.m. outside the City/County Building and the Madison Municipal Building (where the post office is located).

This email includes details about operations of State office buildings and parking in the downtown area. This information is current as of early afternoon on Friday. Please check the Department of Administration (DOA) website at www.doa.state.wi.us regularly throughout the weekend and Monday morning because this information is subject to change.

State Office Buildings
State office buildings will remain open. We recognize this event will cause delays in arriving to work, additional security and large crowds. Employees who do not work in State office buildings downtown may wish to avoid the area unless you are attending the event. If you have a meeting scheduled downtown on Monday, it should be rescheduled or cancelled because buildings will have limited access.

Security in the area will be increased starting on Sunday, November 4. The following streets and areas will be closed from Sunday morning at 11 a.m. to Monday afternoon, which will impact your commute to work, so please plan accordingly:

·         Martin Luther King, Jr. Boulevard
·         Doty Street
·         Wilson Street
·         Main Street
·         Capitol Square

At the recommendation of law enforcement, all State employees should wear their State ID until the conclusion of the visit.

Below is more information for specific State buildings downtown: 

DOA Building - 101 East Wilson Street

·       SAFETY: all blinds must be closed and staff must stay away from windows on Monday. Security will be watching the area closely and you must follow this safety precaution to avoid any safety risk to you and your colleagues.

 

·       Currently, the front entrances of the building and parking below the building will be available.

 

·       Please check the DOA website at www.doa.state.wi.us throughout the weekend and Monday morning for any updated information.

DHS Building - 1 West Wilson

·       SAFETY: staff must stay away from windows on Monday. Security will be watching the area closely and you must follow this safety precaution to avoid any safety risk to you and your colleagues.

·       Employees may enter in the back of the building at the 2B entrance.

·       All front entrances of the building will be closed to employees and the general public. Therefore, the public will also not have the ability to obtain vital records during this timeframe on Monday.

·       If you have a parking space in the Monona Terrace parking ramp, you may access your spot from the John Nolen Drive entrance only.

·      DHS employees should check their employee hotline 1-866-848-5112 and the DHS website for the most current information about Monday’s event. 

State Capitol

·         SAFETY: all blinds must be closed and staff must stay away from windows on Monday. Security will be watching the area closely and you must follow this safety precaution to avoid any safety risk to you and your colleagues.

 

·         The Capitol Square will be closed starting on Sunday, November 5.

·         The Martin Luther King, Jr. Boulevard entrance to the Capitol will be closed.

·         If you have a parking space in the GEF1 or GEF2 building, you will be able to access your parking spot.

Risser Justice Center & Law Library – Main Street and MLK Jr. Boulevard

·       SAFETY: all blinds must be closed and staff must stay away from windows on Monday. Security will be watching the area closely and you must follow this safety precaution to avoid any safety risk to you and your colleagues.

·       Employees must enter the building from the Main Street entrance for the ramp.

 

·      You may still park in the parking ramp, but you will not be able to leave until after the event is over and security has cleared the area.

Attending the Event

Employees who wish to attend should ensure this is done on their own time and that they have obtained supervisory approval. 

Thank you for your patience. We realize this poses some challenges with the short notice, but we appreciate your understanding. Again, please check the DOA website at www.doa.state.wi.us for any updates throughout the weekend and Monday. We will post any additional information or changes on that website. 

Thank you,

Michael Huebsch
Secretary